Recently Asked Questions (RAQs)

Many libraries use a form of “registration card” when signing people up for a library card; a small form filled out by a patron before receiving a library card. We’d like some clarity regarding the retention of physical registration cards as they pertain to “Library Card Application Records” in the LGS-1.

Here are the questions:
1. How would you define a Library Card Application Record?

2. Does duplicating all information from a simple registration card into the ILS patron record relieve the retention period of the physical registration card?

3. The registration card would not have unique information or signatures. Does retention change if there is unique information on the registration card that is not duplicated in the ILS, including signatures?

4. If retention applies to a simple registration card (no signatures or unique information), is it possible to define it as a temporary data transfer tool rather than an application through policy, to relieve the retention requirement?

We got a question regarding how the new rules for records retention (the "LGS-1") impacts the retention of school library borrowing records.

Under the new LGS-1, how long must school library borrowing records be retained?  How does that impact BOCES, district, and school library records purging?