Recently Asked Questions (RAQs)
Displaying 1 - 4 of 4
| Question | Submission Date |
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| Retention of Library Card Application Records Many libraries use a form of “registration card” when signing people up for a library card; a small form filled out by a patron before receiving a library card. We’d like some clarity regarding the retention of physical registration cards as they pertain to “Library Card Application Records” in the LGS-1. Here are the questions: 2. Does duplicating all information from a simple registration card into the ILS patron record relieve the retention period of the physical registration card? 3. The registration card would not have unique information or signatures. Does retention change if there is unique information on the registration card that is not duplicated in the ILS, including signatures? 4. If retention applies to a simple registration card (no signatures or unique information), is it possible to define it as a temporary data transfer tool rather than an application through policy, to relieve the retention requirement? |
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| Contract Employees and FOIL Does a contractor have to comply with FOIL request if they are contracted to a county government? We have a [person] requesting information about a Security Guard who is a Contract Employee (employed by another government entity). All I know is the Guard's 1st name- which is on no paperwork we have. I have already told the requestor that the Guard is employed by an outside company. We are [REDACTED] County government and contract through [REDACTED Other Public Agency] - What do we have to do legally? |
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| Retention Period for Employee Records How long should the library retain employee records, payroll records, sales and purchase records, mortgage and loan documents, and other records? |
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| Discarding Environmental Impact Studies Our library has a number of older Environmental Impact Studies (both draft and finals) which are taking up space, and we were wondering if we could discard them. Can a library make its own retention schedule for these or do libraries need to keep these for a certain amount of time so the public can access them? |